Case studies
Meet the agents.
Ten AI employees, built by AI Builders and measured on real work. Client names and identifying details are withheld; the numbers are real, and where a figure is modeled rather than audited, we say so. Every agent below runs with a human approval gate — nothing acts alone.
Full write-ups
Each one, answered as a question.
Every agent below has its own page — the situation, what we built, the numbers, and an honest note on where it stops working.
Can AI do bookkeeping and bank reconciliation?
Marge — AI Controller. A six-month backlog cleared in under a day; ~$110,000 in phantom cash found.
What does an AI executive assistant actually do?
Quinton — AI Executive Assistant. Zero money-on-the-line items missed; ~280 hours a year absorbed.
Can AI run Meta ad campaigns without a media buyer?
AdPilot — AI Media Buyer. 3,500+ clicks on ~$835 of spend, and no dark days in a 13-day window.
Can AI run social media posting across five platforms?
Lumberyard — AI Social Media Producer. Five platforms from one approval screen; ~16 hours a month back.
Can AI find government contracts a small business can actually bid?
Threshold — Government Opportunity Scanner. Eleven sources daily at $0 in data costs; the valuable output is the no.
Can AI write grant applications for a nonprofit?
Marlowe — AI Development Director. Funders no database lists, and a compliance stop before a liability.
Can AI build a WordPress website?
Sitewright — AI Website Builder. 62 pages built, migrated and self-audited in two working days.
Can AI reposition a company’s brand and pricing?
Mercer — AI Repositioning Officer. Six specialist roles in sequence, seven days, one continuous engagement.
Can AI replace a strategy consultant?
Cassandra — AI Strategy Bench. Five personas in deliberate tension; its best output was a correction.
Can AI conduct an interview?
Sawyer — AI Interview Agent. A journalist’s behavioural spec, three weeks of spare 20-minute blocks.
AI Controller
Marge
Marge was given governed read-and-draft access to the accounting stack and told to actually do the work: query the ledger, trace the discrepancies, draft the corrections — and post them only on explicit owner approval. She worked through thousands of transaction lines across twelve feeds, cleared $27,388.88 of stale prior-period payables in a single approved batch, and rebuilt a five-loan debt register that surfaced ~$8,358/week of debt service nobody was tracking in one place. Every action she took is in a permanent, auditable run log. Nothing in the closed fiscal year was touched.
AI Development Director
Marlowe
Marlowe runs like a configured development office: a research protocol, a scoring rubric, a compliance guardrail layer, and institutional memory, all pointed at one organization. Instead of listing famous funders that reject startups, it reverse-engineered a peer organization’s public tax filings to find the quiet family foundations that actually fund groups like this — four of the nine funders it scored can’t be found in any grant database. It checks every prospect against legal eligibility gates before a dollar of effort is spent, and it caught three compliance exposures before any became a liability — including stopping solicitation entirely until the organization was legally cleared to ask.
AI Executive Assistant
Quinton
Quinton runs a 7:00 AM morning brief every weekday — calendar, overnight triage, drafts ready for review — then makes roughly ten inbox passes a day, sorting everything and pinging the executive only when something is genuinely time-sensitive. In its first two weeks it caught, without a single miss: a lien threat, a past-due loan notice, legal demand letters, and a live five-figure financing deal moving through multiple lender swaps — all while the executive was on the road. It also ran a full multi-round redline on a multi-million-dollar construction contract (with a change log and draw-schedule workbook), built a podium-ready public-comment statement from a city’s own public records, and produced a six-figure client event proposal — and it files tasks and delegations directly into the team’s tools instead of leaving notes about them.
AI Website Builder
Sitewright
Sitewright works directly inside WordPress and the CRM — not beside them. It planned the architecture, designed the system, wrote 16 new pages from scratch, migrated 43 legacy items with zero loss, wired the conversion and CRM infrastructure, built custom software along the way, then audited its own work and caught issues a human team under deadline would likely have shipped. A human stood as the approval gate at every step; nothing published itself.
AI Repositioning Officer
Mercer
Mercer did the jobs of a market-intelligence analyst, a positioning strategist, a pricing consultant, a financial modeler, a brand copywriter, and a web team — in sequence, in one continuous engagement. It produced the market research, defined the category, rebuilt the product architecture and pricing, constructed the sales argument and financing rails, wrote the positioning brief and brand voice, and built an eleven-page website — in seven days.
AI Strategy Bench
Cassandra
Cassandra is five named analytical personas held in deliberate tension under a written rule set and a persistent knowledge base — a standing adversarial review board. Pointed at two ventures, it took both from raw thesis to execution-ready, delegation-ready specification. Its single most valuable output wasn’t a document at all: it was a correction — catching that a go-to-market plan led with cold outreach while a warm network sat unused, before capital was committed to the wrong sequence.
AI Social Media Producer
Lumberyard
Lumberyard connects the whole pipeline: an approved video automatically becomes a transcript, the transcript becomes platform-specific captions in each brand’s voice — LinkedIn, Instagram, Facebook, YouTube Shorts, TikTok — with the right hashtags applied by rule. The team gets one approval screen with bulk scheduling, posts publish directly through the CRM, failures explain themselves in plain English with one-click retry, and real performance numbers flow back in automatically. It also replaced a paid scheduling tool outright.
AI Media Buyer
AdPilot
AdPilot started from zero and became the day-to-day media buyer for both ad accounts: it built the Meta Business Manager plumbing a developer would normally set up, designed and launched three campaigns, and produced a 13.5-second vertical video ad — scenes, motion, synced audio — with no outside editor. Then it ran the flight: an automated 8 AM daily recap, live budget forecasting against the deadline, and seven data-driven budget moves that kept dollars flowing to the strongest performer. When a brand-new video ad got just 2 impressions in 30 hours — quietly benched by the platform’s own auction — AdPilot caught it and restructured within a day, protecting about $120 of budget. Two account-level billing blockers that would have gone dark on delivery were caught and cleared the same day they appeared.
Government Opportunity Scanner
Threshold
Threshold scans eleven federal, state, and local sources every day — all free or keyless, $0 in data costs — and scores every notice against a written profile of what the firm can and cannot legally bid. Each morning it delivers a ranked brief with a human-readable reason for every verdict. On its first run it triaged 26 notices: 10 worth real bid hours, 5 structurally gated — flagged before anyone wasted a week on them. One first-week finding redirected the firm’s entire capability-investment plan; another flagged a compliance exposure before it became a filing.
AI Interview Agent
Sawyer
Sawyer conducts long-form, on-the-record interviews with the behavioral specification of a professional journalist: one question per turn, a pre-loaded ledger of contradictions from the source documents, a tuned protocol for naming a dodge exactly once, adversarial on numbers and gentle on family. It surfaced factual conflicts the paper record held, accounts that differed from the public story, and operating rules the subject had never articulated about himself — then produced a structured five-part voice-and-decision profile other AI systems can now work from. The same skeleton redeploys as client intake, discovery calls, exit interviews, customer research, and succession knowledge capture.
Which one does your business need first?
That’s exactly what the audit answers — your operation, mapped, with the top five opportunities ranked by return.
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The AI Answer Desk
Straight answers to what owners actually search at 11pm: what an AI employee is, what it costs, whether it’s safe anywhere near your books, and what happens when it gets something wrong. No gate, no download form, no drip sequence.
